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Program/Poster Design

Program/Poster Layout Designer

Christine Erwin

Show Posters

Each season, a “Promo” poster will be created for your show. You may choose to use that design as your official poster or create your own.

If you choose to create your own, please do not use any copywrited images or elements. Your poster can be completely original, although sometimes certain production rights companies will have a “logo pack” that you can use once we license your show.  If you want to go that route, please contact the Executive Committee to inquire if that is a possibility for your show. Please contact the Program/Poster Layout Designer for any specific parameters needed for best quality graphics or logos that you may want to use.

Additionally, for many production rights companies, the contracts state original art for posters must be sent in and approved by that company.  This is not a quick process that can take up to 3 weeks to get approval.  Therefore, your poster art needs to be provided to the person handling Production Rights (currently the Vice President) as soon as possible. The sooner you submit your poster art, the sooner it can be used for promotional materials such as the season brochure, website, and social media.

Worst case scenario, show poster art is due three weeks before the opening of the show prior to yours.  So, if you are directing the Christmas show (show three), your poster art is due before the October show (show two). Why?  Because we need time to get approval from production companies, and our Graphic Designer needs time to make any necessary adjustments in time to send to AlphaGraphics to print your show posters at the same time the show before yours is having programs printed.  The default number of posters printed is five. If you and/or your cast/crew would like to hang posters at high-traffic locations to market the show, please let the GD know you would like to have additional posters printed.

Poster Specifications:

  • Finished size of the poster can be no larger than 8.5″ X 14″
  • Artwork can be accepted digitally or manually.  All standard digital formats are acceptable (JPEG, AI PS, EPS, PDF)
  • Artwork can be color or black & white.  It is helpful to Christine if you send all special fonts to her as well.

Show Programs

  • You will receive a document before your show called “Show Info Request” that asks you to list things like set construction crew, set designer, lighting designer, actors names, etc.  Please fill that out and send back to the GD three weeks BEFORE your show opens.  If you need to add or delete names, you can generally do that up to eight or nine days before your show opens.
  • You will need to ask your cast/crew for bios and those should be submitted to the GD within the “Show Info Request” document.  Suggested to ask your cast to do this as soon as you start rehearsing.
  • Director needs to submit his/her bio of no more than 50-100 words.  Assistant director is acceptable as well.
  • If you have any names of individuals or business that might have helped during your process, please add them to the sheet in a SPECIAL THANKS section.